Policies

Vendor Hall and Artist Alley Exhibitor Policy Evercon 2027
General Information
● Evercon 2027 is being held at the Central Wisconsin Convention and Expo Center.
Vendor Hall booths can be canceled up to April 1st, 2027 for a refund. Refunds will be in full less any fees. Any cancellations on or after April 2nd will be the total registration less $25 and fees. This will be issued in a check to the vendor. After May 1st, 2027, there will be no refunds issued.

Artist Alley booths can be canceled up to May 1st, 2027 for a full refund less fees. After May 1st, there will be no refunds issued. All refunds must be requested via email. Everconllc@gmail.com
Artist Alley Booths are $125 each.

Payment: All Payments will be made through the tabletop website. If you can not pay this way, please contact us to make other arrangements. Other arrangements may cause delay in your

Vendor Hall
All Standard Vendor Booths are $250 per booth.
There are four Corner Booths at $600 each. This is equal to three booths. These will go fast.
Payment must be made within the vendor booth block that you registered in. All Payments will be done through the Tabletop Website.
● Vendor Hall and Artist Alley hours are:
○ 11:00 am - 6:00 pm Friday, May 14th, 2027
○ 10:00 a.m. - 6:00 pm Saturday, May 15th, 2027
○ 10:00 am - 4:00 pm Sunday, May 16th, 2027

Set up
● The Vendor Hall will be held in Suite B of the Convention Center
● The Artist Alley will be held in the second half of Suite A of the Convention Center.
● Set-up time for Artist Alley and the Vendor Hall will begin on Thursday May 13th at Noon until 8pm and Friday May 14th at 8:00 am and will run until 11am that day when the vendor hall/artist alley opens.
● Your assigned table will be marked.
● After setting up, please break down any unwanted boxes and hand them to a volunteer for recycling
.Before the Con - Shipping Materials
Contact us at Everconllc@gmail.com for more details.
Contact Us/Questions
Please direct all inquiries for exhibition to us at Everconllc@gmail.com.

Exhibit Tables
Vendor Hall: Tables available are 8' x 32". Please contact us at Everconllc@gmail.com One table is provided per Vendor booth. More tables are available upon request before the show. Table requests after arrival will be on a first come, first serve basis. Table coverings are provided, but feel free to bring your own. Two chairs will be provided for each vendor location. If additional chairs are needed, contact us.
Vendor Hall: Booths will be separated by Pipe and Drape.

Artist Alley: Tables available are 8' x 32". Please contact us at Everconllc@gmail.com One table is provided per Artist Alley Spot. Table coverings are provided. Two chairs will be provided for each Artist Alley location. Artists must purchase additional spots to have additional tables. No additional tables are allowed for Artist Alley, even if the Artist brings their own in.
Artist Alley: Table spaces do not include Pipe and Drape and may not always have a wall behind it. Any displays behind an Artists Table must be reasonable and are subject to Evercon Management's discretion as to if it is reasonable.

● Wireless internet access is available throughout the facility.
● Electricity is available upon request, if required please contact us for more details.
Parking
After unloading, you may park in the front facility parking lots.
Meals
There will be food outlets located inside the Central Wisconsin Convention. The facility is also located within 1-2 miles of several other restaurants.
Lodging
Hotel rooms are available at several nearby/adjacent hotels for Evercon vendors. For more hotel information see our hotels listing, https://evercon.org/hotels/.
After the Conference - Packing Up
● PLEASE dispose of all trash and do not leave any materials in the exhibit area.
Booth Space Assignment:
All space is assigned solely by Evercon LLC. Evercon LLC's decisions about exhibitor space assignments are final and binding.
Exhibitor Badges
● Vendor Hall Exhibitors are allotted TWO complimentary exhibitor badges per booth. Additional badges are available at regular price.
● Corner Booths and Multiple Booth purchases will be allotted more Badges.
Artist Alley Exhibitors are allotted ONE complimentary exhibitor badge per table. Additional badges are available at regular price.
● ALL exhibitors must have a badge. This includes children helping with the booth.
● Badges will be available for pick-up at the Registration Desk in the Grand Ballroom. ● Badges beyond the allocated number of complimentary badges are available at regular cost.
Security
Security personnel will be present during all hours of the show and after hours; however, Evercon LLC is not responsible for property loss, so please arrange your exhibit to discourage shoplifting. Show Management strongly encourages all exhibitors to take reasonable precautions to prevent theft and damages. If an incident occurs, please inform security staff immediately.
General Rules and Regulations
● Handbill distribution is permitted only within the exhibiting company's booth or at exhibitor sponsored events. No material may be posted on convention walls, fixtures, or furniture. Violators are responsible for all fees and damages incurred from the removal of such postings.
● Adhesive stickers are prohibited in the Convention Center. Exhibitors are liable for all costs and expenses associated with sticker removal.
● Absolutely no selling, soliciting, or handbill distribution is allowed outside of rented booth spaces.
● Exhibitors must comply with, and be bound by, all laws, ordinances, and regulations of the country, state, county, city, facility, and, whenever applicable, police and fire departments.
● Authorized company representatives must staff exhibits during all exhibit hall hours. ● No exhibitor or member of an exhibit may promote, display, or behave in a manner considered offensive to decency or good taste as determined by Show Management. ● Demonstrations and all other activities must be confined to the limits of exhibitors' booths. Aisles may not be obstructed at any time. Exhibitors may not conduct activities of any kind that lead to congestion of aisle traffic.
● Music may not be played without the proper license of copyrighted music. Volume must be appropriate as determined by Show Management.
● Attendees and exhibitors are expressly prohibited from carrying weapons and/or weapon replicas. Weapons on display must be secured to tables or display for safety. Weapons purchased in the Exhibit Hall must be safely contained or packaged by the seller in such a manner that all edges are covered securely, and the purchaser must remove purchased weapons from the convention site to a safe location (hotel room or vehicle) at his or her earliest opportunity.
● No one will be allowed into the Exhibit Hall during closed hours. All needed items and valuables must be taken with the exhibitor before the Exhibit Hall closes each evening. Exhibitors will be allowed into the hall one hour before Exhibit Hall opens and may stay up to one hour after it closes.
● Evercon LLC prohibits the sale and/or use of games of chance. Games of chance are defined as games in which a fee is paid specifically for the opportunity to receive an item of interest or value. Games of chance are permitted only as a free promotion or giveaway.
● Drug paraphernalia, consisting of equipment, product, or material that is manufactured or modified for making, using, or concealing illegal drugs, is prohibited at Evercon and may result in removal from the convention.
● The removal of exhibits and materials prior to the official close of the Exhibit Hall will not be permitted. Exhibitors must remain present and open until closing on the final day.
Banner and Display Standards
● All exhibit decorations must meet fireproof standards and city fire ordinances. Applicable certification must be presented upon request.
● Electrical equipment and wiring must conform to national and local electrical codes. ● For any company whose booth includes constructed elements of greater than eight feet of elevation, the company must submit plan view (top-down view) and elevation view (view from the front, showing height) designs.
Behavior Standards for Evercon
● Profanity - The gratuitous use of profanity and symbols considered vulgar by contemporary standards of a product's target market is not acceptable unless integral to a character or story. At the sole discretion of Show Management, such material may not be advertised, displayed, or sold at Evercon.
● Violence and Gore - Products depicting lurid scenes of excessive bloodshed, gory or gruesome crimes, depravity, lust, filth, sadism, or masochism, presented editorially or graphically, are unacceptable. Products featuring depictions of unnecessary violence, brutality, physical agony, and gore, including but not limited to, extreme graphic or descriptive scenes presenting cannibalism, decapitation, evisceration, amputation, or other gory injuries, may not be advertised, displayed, or sold.
● Sexual Themes - Displays containing items and/or sexual themes are not permitted. Products depicting rape and graphic lust may not be advertised or sold.
● Products featuring sexual perversion and/or sexual abnormalities are unacceptable for advertising, display, or sale.
● Nudity - Displays or advertising containing nudity are not acceptable. Degrading or salacious displays are unacceptable. Explicit depictions or facsimiles of reproductive organs are not permitted.
● Affliction - Advertising or selling items containing disparaging graphic or editorial references to physical afflictions, handicaps, or deformities are not permitted. ● Supremacy - Advertising or selling products that depict minority and/or nationalities as inferior to other races is not permitted.
● Religion and Mythology - Actual, current religions are not to be depicted, ridiculed, or attacked in any way that promotes disrespect. Ancient or mythological religions, such as those prevalent in ancient Greek, Roman, and Norse societies, may be portrayed in their historic roles. Satanic symbols, rituals, and phrases are not permitted in any advertisements or displays.
● Addictions - Addictions of any kind should not be presented as glamorous or entertaining. Addiction or the encouragement of addiction should be shown as a dangerous habit with harmful effects.
● Wearing and Selling Costumes or Weapons - Advertising, wearing, and selling costumes is permitted if they are in good taste and do not present a hazard to others such as sharp edges or protrusions (measured by contemporary standards/values). All twentieth-century costumes or uniforms are prohibited from the convention. Uniforms of those currently on active duty in the military are exempt, assuming they are properly attired. No one may carry weapons or weapon replicas. Weapons for sale must be inoperable and/or locked and/or encased and/or have a limited range of motion so that customers do not have access to them.
● Video reproductions - you must be officially licensed to sell videos. Sales of reproductions (bootlegs) will not be tolerated.
● Compliance - All exhibitors and advertisers are obligated to comply with these standards. Failure to comply will result in the refusal of advertising materials, alteration or removal of unacceptable products/activities, or closure of exhibits/displays found to be in noncompliance. In this case, no refunds will be issued for exhibit space or badges.
Security and Liability
● Exhibitors are solely responsible for paying all applicable city, county, state, and federal taxes on sales and promotional activities at Evercon.
● Evercon LLC will arrange for personnel to control access to the Exhibit Hall but is not responsible for any injury to exhibitors' agents, servants, employees, or damage to or theft of property from any cause prior to, during, or subsequent to Evercon. Exhibitors hereby expressly agree to indemnify and hold harmless Evercon LLC against any and all claims for such loss, damage, or injury.
● Exhibitors are required to insure their own exhibits, display materials, merchandise, and personnel. Exhibitors agree to indemnify, defend, and hold harmless Evercon LLC against any and all claims for loss, damage, or injury associated with exhibitor's vehicles, property, personnel, events, and general conduct at the event. In the event that Evercon LLC or the owners of the convention site are held liable for reasons caused or aggravated by exhibitor's action or failure to act in any manner whatsoever, said exhibitors shall reimburse Evercon LLC and/or the convention-site owners for all costs incurred.
● Exhibitors are fully responsible for any loss, damage, or injury to the convention-site owners or personnel resulting from exhibitors' displays or actions.
● Exhibitors are fully responsible for any loss, damage, or injury to Evercon attendees resulting from exhibitors' displays or actions.
● Exhibitors are liable to the convention services firm for any and all damage, from whatever cause, to rented or leased booth equipment and shall indemnify, defend, or hold harmless Evercon LLC against any and all claims or suits for such damage.
● Evercon LLC reserves the right to cancel arrangements or contracts or close an exhibit whenever it is deemed necessary for the safety or comfort of those attending Evercon whenever the exhibit, activity, or material sold is objectionable or offensive to the average person attending Evercon, whenever legal conditions, convention policies, or requirements of the convention site so dictate, or whenever portions of the convention site are destroyed or damaged.
● Likewise, Evercon LLC reserves the right to cancel arrangements, contracts, or exhibits if Evercon fails to take place as scheduled, is interrupted and/or discontinued, or access to the premises is prevented or interfered with by reason of any strike, lock out, act of war, act of God, emergency declared by a government agency or Evercon LLC Management, or for any other reason that terminates this contract.
● Exhibitors will comply with all laws of the United States as well as all applicable state or local ordinances, rules, and requirements of police and fire departments or other authorities of such jurisdictions, will obtain all necessary permits and licenses with
respect to their activities, and will not do or suffer to be done anything during the term of this agreement in violation of any such laws, ordinances, rules, or regulations. If the attention of said exhibitors is called to any such violation committed by said exhibitors, or committed by any person employed by or admitted to the premises by said exhibitors, said exhibitors will immediately desist and correct, or cause to be corrected, such violation. Exhibitors agree to indemnify, defend, and hold harmless Evercon LLC from any and all costs, suits, and legal proceedings alleging violations of any such law or regulation.
● Use of any product by any exhibitor, employee, or agent thereof containing the Evercon trademark, the Evercon logotype, or other trademarks owned by Evercon LLC is prohibited without the express written permission of Evercon LLC. Exhibitors agree that if any materials making such unauthorized use appear at the convention, Evercon LLC shall have the right to take possession of and destroy all such materials, as well as to pursue other available legal remedies.
● All matters and questions not covered by this application and these terms are subject to the decision of Evercon LLC Management.
● Exhibitors agree to abide by and conform to all additional rules and regulations from time to time adopted or prescribed by Evercon LLC for the management of Evercon and the exhibit areas.
● Exhibitors acknowledge that they have read the preceding terms and conditions, expressly agree to comply with them, and authorize Evercon LLC to enforce them.